Does SmartDocuments support reusable text blocks?
“LEGO” for Template Creation ...
Yes, absolutely. The use of text modules (building blocks) is not only possible with SmartDocuments, it is a core feature of the platform.
Text modules simplify template maintenance, accelerate document creation, and ensure consistent content across all relevant documents.
What is a SmartDocuments Building Block?
A building block is a standardized element that can be reused across multiple, or even all, document templates. These are typically elements that are used frequently, may change over time, and should not have to be maintained manually in every template.
Examples of building blocks include:
- Standard clauses
- Signatures
- Logos
- Company addresses
- Bank account details
- Informational texts
- Terms and Conditions (T&Cs)
- And much more, there are virtually no limits to their use
A SmartDocuments building block is created only once and then linked to all relevant templates. This significantly increases efficiency and reduces maintenance effort. If a standard element changes, it only needs to be updated once. All newly generated documents will automatically use the latest version of that building block, without requiring any modifications to the underlying templates.
Typical Use Cases
Building blocks can be centrally managed and reused across an unlimited number of templates. They are ideal for:
- Standard text content (e.g., introductions, closing paragraphs, legal notices)
- Images and graphics (e.g., logos or signatures)
- Entire pages (e.g., Terms and Conditions, privacy notices, or attachments)
- And many other reusable content elements
In addition, SmartDocuments provides reporting and overview functions that allow organizations to track which building blocks are being used and how frequently they are referenced across templates.