News
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Why Document Automation Matters
Large organizations generate thousands of documents every day. With intelligent document automation and smart templates, they can ensure consistency, improve accuracy, reduce manual effort, and streamline document processes across the entire organization.
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From the Right Template to Well-Structured Documents
Petra Verberne, Application Manager at Someren It’s the ease of standard texts, automated branding, and data exchange that makes SmartDocuments stand ...
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Efficient Document Creation That Contributes to Quality Care
By automating processes, freeing up more time for client contact. According to the Dutch healthcare provider HSK Groep, that is the greatest added value of using SmartDocuments. An Van Herck manages the templates within the organization and explains how she uses the software to make a difference for clients, employees, and other stakeholders.
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Turning documents into successful processes ...
Documents should simplify work, not complicate it.
This is exactly where SmartDocuments comes in. For more than 30 years, we have been helping businesses and public sector organizations streamline the way they create and manage documents. With our solutions, customers automate and optimize their document processes, save valuable time, and ensure consistent, professional communication. Today, organizations across a wide range of industries around the world trust SmartDocuments.
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About Us
We embrace and foster a Dutch-inspired, informal, and open corporate culture that encourages performance, collaboration, personal responsibility, and innovation. We believe that a positive working environment is built on trust, teamwork, and the freedom to take initiative. Get to know our team and learn more about the people behind SmartDocuments.
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Consulting & Services
Sometimes a fresh perspective makes all the difference. Whatever your document automation solution, our template management experts are ready to support you with independent consulting and practical advice to help you succeed.
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Book a Demo!
Book a personalized SmartDocuments demo and discover how document automation, template management, and workflow integration can help your organization create documents faster, improve consistency, and reduce manual effort.
4 Jobs. 4 Areas. One Platform.
In a serious document platform, there are really only four tasks: controlling who is allowed to do what; designing the templates and workflows; accommodating everyone who ultimately works with them; and scaling up when the volume increases. Our software, FOUR, is built around these four tasks – nothing more, nothing less.
01 GOVERN
SmartCenter: Full control over users, templates, and the entire system from a single dashboard.
02 DESIGN
SmartEditor 4 / Workflow Designer / SmartStudio: Create templates and workflows in no time.
03 ENGAGE
SmartWizard 4 / SmartSpace: Your workspace for document creation and document communication.
04 SCALE
SmartBatch: Fast at any scale, from small batches to millions of documents.
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SmartDocuments FOUR
FOUR takes document creation to the next level: Smart templates, automated workflows, and seamless integration with your existing systems enable you to create documents faster, work more efficiently, adapt more flexibly, and stay future-ready.
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Integrations
Seamless End-to-End Processes for Efficient Template Management and Document Automation: Want to integrate SmartDocuments with your existing business applications? Browse our comprehensive range of integrations and interfaces to connect systems, eliminate manual steps, and create fully automated document workflows.
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Packages
Start with the package that fits your organization best. SmartDocuments FOUR is available in three modular packages: Flow, Connect, and 360. Each package builds on the previous one, making it easy to expand your capabilities as your requirements grow. We'll help you find the right solution for today and ensure it continues to support your success in the future.
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What Makes Our Documents Smart?
Psst... Here's the Secret of Smart Documents. They may look like ordinary documents, but there's much more beneath the surface. Intelligent logic, automated content, and centralized control work together to create smarter, faster, and more consistent document processes. Explore the smart features of SmartDocuments.
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SaaS or On-Premises?
Cloud flexibility or complete control in your own environment? Both options have their strengths. With SmartDocuments, you can choose the deployment model that matches your organization's needs today while supporting your future growth. Explore the advantages of SaaS and on-premises deployment and find the perfect fit for your document automation strategy.
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Q&A - Frequently Asked Questions
Frequently Asked Questions, or better yet: "Any Questions?" We've gathered the questions we hear most often about SmartDocuments and provided the answers right here. And if you still can't find what you're looking for, don't hesitate to get in touch. We'd be happy to help.
Our Customers. Our Shared Success.
Discover how forward-thinking organizations are reimagining their document processes with SmartDocuments and achieving measurable results.
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Ben Keizer, Contra Costa Health
"With SmartDocuments, we have access to a library of standardized document templates. The documents generated are complete, consistent, and presented in the same layout every time."
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Elisabeth Mustonen, Länsstyrelserna
"In one year, our most frequently used template has generated over 52,000 documents."
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Frank Samadani, Ejendals
"Using SmartDocuments allows our safety experts to create reports in a more professional and structured way."
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Steph Hamel, The Travel Corporation
"Compiling the documents was a time-consuming task before SmartDocuments was introduced"
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Chris Nieuwenhuize, GREEFA
"Ultimately, we chose SmartDocuments because it is not an overly difficult configurator. Also, the software is very flexible when it comes to layout."
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Hasan Kazem, GrowWork Group
"Automating our resume conversions works super efficiently. Where we used to need about an hour per resume, we can now convert them in a few minutes"
Events
“Inspiration. Exchange. Innovation.” Our events are more than just dates on a calendar. They are meeting places for fresh ideas, valuable insights, and meaningful connections.
Whether online or in person, whether a conference session, workshop, or trade show, this is where you can experience SmartDocuments firsthand.
Seamlessly integrates with your existing IT infrastructure
Unify data, documents, and systems in a powerful ecosystem, and elevate your document generation with automation, efficiency, and seamless integration.
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Implementation
"Getting started is easier than you think" ... because we support you every step of the way! Our team of experts works hand in hand with you from day one to ensure that your SmartDocuments implementation is smooth, structured, and successful. From initial planning and setup to user enablement and go-live, we guide you through every stage of the process, helping you achieve results quickly and with confidence.
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Consulting
Document automation is about much more than technology. It is a key driver of business success. We help you streamline processes, enhance quality, and realize sustainable efficiency gains that save time in the long run.
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Academy
Back to School! Our training courses help you make the most of SmartDocuments. Whether you're just getting started, expanding your expertise, or looking to master advanced features, we customize the training experience to match your role, knowledge level, and objectives.