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It's launch day! SmartDocuments FOUR is now officially available.
FOUR is the next generation of SmartDocuments. A modern platform for centrally managing, automating, and scaling document processes. With FOUR, we are laying the foundation for the future: a platform built on the solutions you already know and trust, while preparing your organization for the challenges of tomorrow.
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Why document automation matters
Large organizations generate thousands of documents every day. With intelligent document automation and smart templates, they can ensure consistency, improve accuracy, reduce manual effort, and streamline document processes across the entire organization.
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From the right template to well-structured documents
It's the ease of standard texts, automated branding, and data exchange that makes SmartDocuments stand out. Petra Verberne, who manages the templates at the Dutch municipality of Someren, explains how she uses the software in her day-to-day work.
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Efficient document creation that contributes to quality care
By automating processes, freeing up more time for client contact. According to the Dutch healthcare provider HSK Groep, that is the greatest added value of using SmartDocuments. An Van Herck manages the templates within the organization and explains how she uses the software to make a difference for clients, employees, and other stakeholders.
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The hidden ROI of document automation
The real benefits of document automation go beyond saving time and reducing costs. By creating structured, controlled, and scalable document processes, organizations can improve consistency, reduce risk, and operate more effectively across the entire business.
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Top integrations that make document creation effortless
By connecting SmartDocuments to your core business systems, you can automate document creation, streamline workflows, and ensure consistency across your organization. Reduce manual effort, eliminate errors, and deliver the right documents at the right time.
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Serving all partner organizations with a single set of templates
One template solution for all partners: Environmental Authority IJsselland streamlined document creation across ten municipalities and the regional Safety Authority with a shared, centralized template environment.
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Efficient document creation for case-based working
The Water Authority of the Dutch province of Limburg operates according to the principles of case-based working and utilizes SmartDocuments as a solution. Raymond Sahl and Ciska de Zwart elaborate on how SmartDocuments contributes to an efficient and transparent workflow.
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Smart document assembly for the public sector
Government agencies face increasing demands for speed, accuracy, and compliance. Document automation helps streamline processes, reduce errors, and ensure consistent communication, enabling teams to work more efficiently and serve citizens better.
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SmartDocuments' ISO 27001 certificate successfully renewed
In 2025, SmartDocuments successfully renewed its ISO 27001 certification, reaffirming our commitment to the highest standards of information security. This certification demonstrates our ongoing dedication to secure processes, reliable systems, and the protection of customer information.
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Automate your documents using XML and JSON
Intelligent document creation requires more than just templates. By leveraging XML and JSON for seamless data exchange, SmartDocuments connects systems, automates document processes, and ensures accurate, consistent, and efficient document generation.
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SmartDocuments Joins Banyan Software
Since joining Banyan Software in October 2024, SmartDocuments has strengthened its foundation for long-term growth, innovation, and scalability. This partnership enables us to enhance our products, expand internationally, and continue delivering trusted document automation solutions while staying true to our customers, employees, and company culture.
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From chaos to clarity
Documents are at the heart of every organization, but creating them is often time-consuming and complex. Intelligent document automation helps eliminate inconsistencies, streamline workflows, and ensure every document is accurate, professional, and easy to manage.
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The power of smart templates in government
For more than 30 years, government agencies across Europe have relied on intelligent document templates to improve efficiency, ensure compliance, and deliver consistent, citizen-focused services in an increasingly digital world.
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Beyond efficiency
Beyond efficiency and compliance, document automation improves the employee experience. By reducing repetitive tasks and complexity, organizations can lower stress, increase productivity, and create a more positive and empowering work environment.
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Unified document standards for efficient municipal document creation
The municipalities of Heemstede and Bloemendaal work closely together on IT and document management. With SmartDocuments, they streamline processes, ensure consistency, and strengthen their successful municipal partnership.
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Streamlining multi-municipality collaboration with SmartDocuments
Improving business operations. That is what Meerinzicht does for three municipalities in Gelderland. A big job that the organization has taken on together with SmartDocuments. After years of innovation and learning from each other, the online environment is now ready for use.
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Simplifying and enhancing safety reporting at Ejendals
At Ejendals, a provider of safety gloves and shoes, an excellent customer experience is at the focus. Frank Samadani shares how SmartDocuments has transformed their complex process of creating safety reports, making it more efficient, professional and user-friendly.
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How the right template ensures you create digitally accessible documents
Creating accessible digital documents doesn't have to be complicated. SmartDocuments helps organizations efficiently deliver compliant, user-friendly documents that are accessible to everyone.
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How the European Accessibility Act affects your document output
As of June 28, 2025, companies in the European Union are required to make their digital services accessible to all. The European Accessibility Act (EAA) therefore calls for a fundamental change in the way digital documents are created. The traditional way of document creation simply falls short. Let's move to a future-proof approach!
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The power of document automation
In today's fast-paced business environment, large organizations rely on document automation and templates to create documents faster, reduce manual work, and ensure consistency. By standardizing document creation across departments, companies improve accuracy, compliance, and overall operational efficiency.
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Effective HR document creation for the healthcare sector
People are at the heart of healthcare. To support them effectively, HR documents must be accurate, compliant, and easy to manage. Document automation helps reduce administrative workload and streamlines personnel processes.
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Document creation and automation by municipality of Zwolle with SmartDocuments
The Municipality of Zwolle Has Upgraded from Desktop to Web-Based SmartDocuments. The municipality benefits from efficient document creation for the entire organization. With the help of SmartDocuments, 900 templates will be available for the employees of the municipality.
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Getting started with digitally accessible documents
Making digital documents accessible is an important step for any organization. With the right approach, you can ensure information is available to all users while improving compliance, usability, and document quality.
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Optimize document creation for efficiency and consistency in healthcare
Healthcare demands accuracy, but administrative tasks often take valuable time away from patient care. Document automation helps streamline document processes while maintaining quality, consistency, and compliance.
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